Unforgettable Events & Trail Adventures

1. Service Agreement

By engaging TrustyEventTrail for event planning and outdoor adventure services, you agree to these terms and conditions. Our services include corporate retreats, adventure weddings, festival production, private trail experiences, educational programs, and destination event planning.

2. Booking and Payment

All bookings require a signed contract and deposit. Final payment is due 30 days before the event date. Cancellation policies vary by service type and will be outlined in your specific contract. Weather-related cancellations are subject to our force majeure policy.

3. Safety and Liability

All outdoor activities carry inherent risks. Participants must sign liability waivers and follow safety guidelines provided by our certified guides. We maintain comprehensive insurance coverage but recommend clients obtain additional event insurance for their protection.

4. Service Modifications

We reserve the right to modify services for safety reasons or due to circumstances beyond our control. Alternative arrangements will be provided when possible. Changes to services at client request may incur additional fees.

5. Intellectual Property

All event concepts, designs, and materials created by TrustyEventTrail remain our intellectual property. Clients may use materials for their specific event but not for commercial purposes without written permission.

6. Dispute Resolution

Any disputes will be resolved through binding arbitration in Colorado. These terms are governed by Colorado state law and supersede any previous agreements.

1. Information We Collect

We collect information you provide directly (name, contact details, event preferences), information collected automatically (website usage, cookies), and information from third parties (venue partners, vendors).

2. How We Use Your Information

Your information is used to provide event planning services, communicate about your event, process payments, improve our services, and send marketing communications (with your consent). We may also use aggregated data for business analysis.

3. Information Sharing

We share information only with trusted service providers (caterers, venues, photographers), legal authorities when required, and business partners with your explicit consent. We never sell your personal information to third parties.

4. Data Security

We implement industry-standard security measures including encryption, secure servers, access controls, and regular security audits. However, no method of transmission over the internet is 100% secure.

5. Your Rights

You have the right to access, update, or delete your personal information, opt-out of marketing communications, request data portability, and withdraw consent for data processing. Contact us to exercise these rights.

6. Data Retention

We retain your information for as long as necessary to provide services and comply with legal obligations. Event-related information is typically retained for 7 years for business and legal purposes.

7. International Transfers

If you are located outside the United States, your information may be transferred to and processed in the United States. We ensure appropriate safeguards are in place for such transfers.

8. Contact Information

For privacy-related questions or to exercise your rights, contact our Privacy Officer at [email protected] or call +1 (303) 555-2847.

1. What Are Cookies

Cookies are small text files stored on your device when you visit our website. They help us provide you with a better experience by remembering your preferences and analyzing site usage patterns.

2. Types of Cookies We Use

Essential Cookies: Necessary for basic website functionality including security, form submission, and user session management.

Performance Cookies: Help us understand how visitors interact with our website by collecting anonymous usage statistics.

Functional Cookies: Remember your preferences and provide enhanced, personalized features.

Marketing Cookies: Used to track visitors across websites to display relevant and engaging advertisements.

3. Third-Party Cookies

We may allow trusted third parties to place cookies on our site for analytics (Google Analytics), social media integration, and advertising purposes. These third parties have their own privacy policies.

4. Cookie Management

You can control cookie settings through your browser preferences or our cookie consent tool. Note that disabling certain cookies may affect website functionality and user experience.

5. Cookie Duration

Session cookies are deleted when you close your browser. Persistent cookies remain until they expire or you delete them. Cookie expiration periods vary from session-only to up to 2 years.

6. Updates to This Policy

We may update this cookie policy to reflect changes in technology or legal requirements. Please review this policy periodically for any updates.

1. Respect for Intellectual Property

TrustyEventTrail respects the intellectual property rights of others and expects our users to do the same. We comply with the Digital Millennium Copyright Act (DMCA) and will respond to valid copyright infringement notices.

2. Filing a DMCA Notice

If you believe your copyrighted work has been used on our website without authorization, please provide our designated agent with the following information:

• A physical or electronic signature of the copyright owner
• Identification of the copyrighted work claimed to be infringed
• Location of the alleged infringing material on our website
• Your contact information (address, phone number, email)
• A statement of good faith belief that use is not authorized
• A statement of accuracy and authority to act on behalf of the copyright owner

3. Designated Agent

Send DMCA notices to our designated agent:

TrustyEventTrail DMCA Agent
2847 Pine Ridge Boulevard
Denver, CO 80205, USA
Email: [email protected]
Phone: +1 (303) 555-2847

4. Counter-Notification

If you believe your content was removed in error, you may file a counter-notification containing your contact information, identification of the material, and a statement that you have a good faith belief the material was removed by mistake.

5. Repeat Infringer Policy

We maintain a policy of terminating relationships with parties who repeatedly infringe copyrights. We may also remove access to our services for users who violate intellectual property rights.

6. Limitation of Liability

This DMCA policy does not constitute legal advice. We reserve the right to remove any content at our discretion and may forward DMCA notices to relevant parties including the alleged infringer.

1. Our Commitment to GDPR Compliance

TrustyEventTrail is committed to protecting your privacy and ensuring compliance with the General Data Protection Regulation (GDPR). This document outlines our data processing practices and your rights under GDPR.

2. Legal Basis for Processing

We process your personal data based on:

• Consent: When you voluntarily provide information and agree to processing
• Contract: To fulfill our event planning service obligations
• Legitimate Interest: For business operations and service improvement
• Legal Obligation: To comply with applicable laws and regulations

3. Your GDPR Rights

Right to Access: Request copies of your personal data we hold

Right to Rectification: Correct inaccurate or incomplete personal data

Right to Erasure: Request deletion of your personal data under certain circumstances

Right to Restrict Processing: Limit how we process your personal data

Right to Data Portability: Receive your data in a structured, machine-readable format

Right to Object: Object to processing based on legitimate interests or direct marketing

Right to Withdraw Consent: Withdraw consent for processing at any time

4. Data Protection Officer

For GDPR-related inquiries, contact our Data Protection Officer:

Email: [email protected]
Phone: +1 (303) 555-2847
Address: 2847 Pine Ridge Boulevard, Denver, CO 80205, USA

5. Data Transfers

If we transfer your data outside the EEA, we ensure appropriate safeguards are in place, including adequacy decisions, standard contractual clauses, or binding corporate rules.

6. Data Breach Notification

We have procedures in place to detect, report, and investigate data breaches. Relevant authorities and affected individuals will be notified within 72 hours when required by law.

7. Supervisory Authority

You have the right to lodge a complaint with your local data protection supervisory authority if you believe we have not handled your personal data in accordance with GDPR requirements.